NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date: October 18, 2021
Time: 10:30 AM – 11:50 AM

Members Present: Allison Dodson, Bryan Dooley, Kerri Eaker, Cheryl Powell, Ryan Rotundo, Nessie Siler, Dan Smith
Members Absent: None
Staff Present: Pam Hunter Dempsey, Chris Hendricks, David Ingram, La’Quadia Smith, Melissa Swartz, Talley Wells, Tamira White, Shar’ron Williams, Philip Woodward, Letha Young
Guests/Council Members Present: None

I. Call to Order
Kerri Eaker called the meeting to order of the Executive Committee and welcomed the members calling in.

II. Approval of Minutes
The draft minutes for the September 20, 2021 Executive Committee meeting were reviewed and considered for approval.

MOTION: Dan Smith made a motion to approve the draft minutes for the September 20, 2021 Executive Committee meeting. Bryan Dooley seconded the motion. The motion was approved by unanimous vote.

III. Executive Director Update

Talley introduced Pam Hunter Dempsey. He then provided updates on the following:

• Registry of Unmet Needs Update
• Peer Mentor Update
• Council Leadership – suggested reconvening the Ad Hoc Committee used to discuss potential and actual nominations for Council Leadership (i.e., committee chairs and new member application(s) review). Dan Smith and David Ingram provided updates on the NCCDD bylaws and processes used in 2020 regarding Committee and EC motions, nominations, and votes.
• FY 2021 and Beyond Funding
• Discussed making the Ad Hoc Public Policy Committee an official committee of the Council.
• Spanish Language Starting in January Simultaneous Interpretation
• New Member Recommendations & Committee Leadership Transitions – (see Council Leadership, above)

IV. Financial Report and Expenses/Match Update
Shar’ron reviewed the financial reports for the NCCDD

• Vote: Budget Adjustment of up to $30,000 to Extend Temporary Policy Position through 3/31/2022, with a NC DHHS required furlough from 12/10/2021-1/10/2022.

MOTION: Ryan Rotundo made a motion to approve a Budget Adjustment of up to $30,000 to extend the temporary Policy Education position for a time period up through 3/31/2022 at the latest. Cheryl Powell

V. Council Meeting/Member Survey Review

• November Council Meeting Agenda was reviewed. The EC made no changes to the agenda.

• November Council Meeting

• Draft Agenda – The members reviewed and discussed the draft November Council meeting agenda. Discussion included confirming a three day Council meeting and inviting Allan Bergman to Host the Annual Awards with introduction via Kathie Trotter. Discussion also included Talley Wells informing the EC that cancellation would violate the terms of the contract with the hotel and incur Cancellation Fees upwards of $5,000, and exist as an ongoing potential issue regarding additional Council meetings in the midst of COVID-19 crisis. These fees had been waived in the past. The council will see if we can get these numbers reduced but all agreed after discussion that this was an understandable cost for the hotel to charge.
• The EC and ED agreed to hold the November Council Meeting in a virtual-only format.
• Vote: To approve Award Winners Recommendations made by Ad Hoc Committee – With the full EC present, Dan moved to approve the Leadership and Self-Advocate Award(s) as recommended by the Ad Hoc Committee. Allison seconded the motion. The motion was approved by unanimous vote. With Bryan Dooley in the Waiting Room due to Bryan’s relationship(s) with the Ad Hoc Committee’s recommendations, Dan moved to approve the Hefner Memorial Award as recommended by the Ad Hoc Committee. Nessie seconded the motion. The motion was approved by unanimous vote.

VI. Conference Funding Request
None for the 10/18/2021 EC Meeting.

VII. Ad Hoc Committees/Updates

No Ad Hoc Committee Updates - Talley Wells again mentioned pulling together the pre-existing Ad Hoc Nominations Committee utilized in reviewing Council Member nominations & Committee Chair Nominations/Applications.
• Five Year Submission
• Awards Committee
• Diversity Equity and Inclusion
• Public Policy

VIII. Personal Services Contract Review/Approval
None for the 10/18/2021 EC Meeting.

IX. Adjourn
Kerri asked for a motion to adjourn.

MOTION: Allison Dodson made a motion to adjourn the EC meeting. Nessie Siler seconded the motion. The motion was approved.
Meeting adjourned at 11:50am.