Executive Committee
FINAL Minutes
Monday, October 19, 2015
10:30 AM – 12:30 PM

Members Present: Adonis Brown, Anna Cunningham, Sam Miller, I. Azell Reeves, Ron Reeve
Members Absent: Carrie Ambrose, Katie Holler
Staff present: Chris Egan, JoAnn Toomey, Yadira Vasquez

I. Approval of Minutes:
The draft minutes of the September 21, 2015 Executive Committee meeting were discussed.
MOTION: Sam Miller made a motion to approve the September minutes. Anna Cunningham seconded the motion. The motion was approved.

II. Financial Update:
Yadira Vasquez reviewed the financial reports for the NCCDD. There was discussion on the 2014-2016 FFY balances and initiative expenditures. Members were also provided FFYs 2017-2018 budget summaries and detail reports as requested. The members reviewed a graph/chart that provided a visual of the FFYs and provided suggestions for edits. Ron asked the members if there were any further questions and there were none.

III. Conference Funding Requests:
No requests were received.

IV. Update on the 5-Year Plan:
The members all agreed that progress was made at the Winston-Salem meeting last month with Sheryl Matney from ITACC and they looked forward to the all-day meeting that is scheduled for the next day, October 20th, again with Sheryl Matney. They feel that the goals and objectives are on track to be drafted and ready for full Council review at the November meeting. Sheryl plans to be at the November Council meeting.

V. Ad Hoc Committee Updates:
Five Year Plan Ad Hoc – Adonis Brown reiterated the progress made earlier in the meeting.

Communications Ad Hoc – Anna Cunningham updated the members that the ad hoc committee met the week before and discussed at length the Hefner and Riddle nominations and that their recommendations will be presented to the Executive Committee later in the meeting. The committee also discussed the possibility of other NCCDD awards, specifically for self-advocates.

Governance Ad Hoc – Azell Reeves and JoAnn Toomey updated the members on the last meeting and that the members have begun reviewing and updating the 22 policies that have already been combined into a total of 16 policies.

Membership and Development Ad Hoc – No update was given.

VI. Discuss November Council Meeting Agenda:
Chris Egan reviewed with the members the draft November Council meeting agenda. He reminded the members that we will be at the North Raleigh Hilton.

VII. Review Nomination Recommendations for Hefner and Riddle Awards:
Anna Cunningham reviewed with the members the recommendations of the Communications Ad Hoc Committee.

MOTION: Sam Miller made a motion to approve the recommendation made by the Communications Ad Hoc Committee for Mike Mayer to receive the 2015 Helen C. “Holly” Riddle Distinguished Service Award at the November Council meeting. Adonis Brown seconded the motion. The motion was approved.

MOTION: Sam Miller made a motion to approve the recommendation made by the Communications Ad Hoc Committee for Becky Garland Hopper to receive the 2015 Jack B. Hefner Memorial Award at the November Council meeting. Adonis Brown seconded the motion. The motion was approved.

VIII. From the New/Revised By-Laws:
In the new/revised by-laws it states in Article 6. C.:

“Prior to the Annual Meeting, the Executive Committee will designate chairs for the standing committees. The full Council will approve/disapprove the designations. The Executive Committee shall appoint members to the standing committees following the Annual Meeting. Committee members shall serve until the next Annual Meeting following their appointment or until a committee is disbanded.”

MOTION: Anna Cunningham made a motion that if the full Council approves the draft goals and objectives for release, the three standing committees will align with the three goals: Financial Asset Development, Community Living and Advocacy Development. Adonis Brown seconded the motion. The motion was approved.

MOTION: Anna Cunningham made a motion that if the full Council approves the three new standing committees, that I. Azell Reeves will chair the Financial Asset Development committee, Sam Miller will chair the Community Living committee and Caroline Ambrose will chair the Advocacy Development committee. Sam Miller seconded the motion. The motion was approved.

IX. Other:
Anna Cunningham updated members on a letter DMA (Medicaid) sent out regarding transfer of primary care physicians and some of the possible complications. She shared that it is possible if you get caught in some of these complications to still be able to see doctors by getting overrides authorized if needed.

The next meeting will be December 21st at 10:30 a.m. Ron Reeve asked for a motion to adjourn the meeting.

MOTION: Anna Cunningham made a motion to adjourn the meeting. Adonis Brown seconded the motion. The motion was approved.