Special Executive Committee
FINAL Minutes
Thursday, October 29, 2015
3:00 – 4:30 PM

Members Present: Carrie Ambrose, Adonis Brown, Anna Cunningham, Sam Miller, I. Azell Reeves, Ron Reeve
Members Absent: Katie Holler
Staff present: Chris Egan, Steve Strom, JoAnn Toomey

The Executive Committee of the Council held a special meeting today with six members present, reflecting a quorum.

I. NASDDDS Stakeholder Engagement Initiative:
A request was received from NASDDDS to amend the Council’s decision for Year 3 of their funding due to the contractual precedent waiving NASDDDS matching funds for Year 1 and 2 of the initiative. Due to this request, the contract start and end dates will also be revised. NASDDDS states they cannot proceed without the continuing waiver.

MOTION: Ron Reeve made a motion to amend the August, 2015 Council decision for continuation funding to the National Association of State Directors of Developmental Disabilities Services (NASDDDS) for the Enhancing Disability Stakeholder Engagement in Managed Long-Term Services/Supports and Primary/Acute Care Systems Coordination Initiative. Approve funding for up to $100,000 (Beginning November 1, 2015 to October 31, 2016) for Year 3 (of 3) with required minimum of 25% non-federal matching funds, to:

Approve funding for up to $100,000 for Year 3 (of 3) with matching funds waived per precedent of Years 1 and 2. The period of funding for this contract is revised to begin December 1, 2015 and end November 30, 2016. Anna Cunningham seconded the motion.

Verbal counted votes were: three Yes, two No, and there was one Abstention. It was thought in that meeting that according to Robert’s Rules of Order (that the NCCDD By-Laws state the Council be guided by), that a majority vote of the members present (versus a majority of those voting) must be achieved to approve or reject a motion. Since six members were present, a majority vote requires four votes in favor or against the motion for a decision. Therefore, the motion was judged to have failed.

Members agreed to have another special meeting the following week when all seven members would have the opportunity to be present in order to reach a majority decision if a quorum exists. The meeting will be scheduled at least 48 hours out to comply with the NC Open Meetings Law.

II. December and January Executive Meeting dates:
The next scheduled meeting is December 21st at 10:30 a.m. Since that is the week of Christmas, members agreed to reschedule the meeting to Friday, December 18th, 10:30 a.m. to 12:30 p.m. The meeting in January is scheduled for January 18th. Since that falls on Martin Luther King, Jr. Day, the members agreed to reschedule it to Friday, January 15th, 10:30 a.m. to 12:30 p.m.

Ron Reeve adjourned the meeting.