Special Executive Committee
FINAL Minutes
Tuesday, November 3, 2015
4:00 – 5:30 PM

Members Present:

Carrie Ambrose, Adonis Brown, Anna Cunningham, Katie Holler, I. Azell Reeves, Ron Reeve
Members Absent: Sam Miller
Staff present: Chris Egan, Steve Strom, JoAnn Toomey

The Executive Committee of the Council held a special meeting today with six members present, reflecting a quorum, to make a final decision on the NASDDDS Year 3 contract. Members reviewed the draft minutes from October 29, 2015.

MOTION: Anna Cunningham made a motion to accept the October 29, 2015 minutes as amended. Adonis Brown seconded the motion. The motion was approved.

I. NASDDDS Stakeholder Engagement Initiative:
A request was received from NASDDDS to amend the Council’s decision for Year 3 of their funding due to the contractual precedent waiving NASDDDS matching funds for Year 1 and 2 of the initiative. Due to this request, the contract start and end dates will also be revised. NASDDDS states they cannot proceed without the continuing waiver.

MOTION: Adonis Brown made a motion to amend the August, 2015 Council decision for continuation funding to the National Association of State Directors of Developmental Disabilities Services (NASDDDS) for the Enhancing Disability Stakeholder Engagement in Managed Long-Term Services/Supports and Primary/Acute Care Systems Coordination Initiative. Approve funding for up to $100,000 (Beginning November 1, 2015 to October 31, 2016) for Year 3 (of 3) with required minimum of 25% non-federal matching funds, to:

Approve funding for up to $100,000 for Year 3 (of 3) with matching funds waived per precedent of Years 1 and 2. The period of funding for this contract is revised to begin December 1, 2015 and end November 30, 2016. Anna Cunningham seconded the motion. After discussion and a vote of three Yes, one No and there were two abstentions, the motion was judged to have passed since there was four actual votes with the majority carrying: three Yes and one No.

MOTION: Anna Cunningham made a motion that if there is not a clear Robert’s Rules of Order definition of a majority vote and therefore, the finality of the vote taking place today, it is proposed that a vote on waiving NASDDDS matching funds be taken to the full Council at the November meeting. Katie Holler seconded the motion. The motion was approved.

Chris Egan stated that staff will seek a parliamentarian to rule on the first motion vote. If it is determined by the parliamentarian that the motion failed, Ron asked Chris to contact NASDDDS to see if they are willing to delay the contract until the full Council makes a decision regarding the requirement for matching funds to a January 1, 2016 start date.

Ron Reeve adjourned the meeting.