Executive Committee
FINAL Minutes
Friday, December 18, 2015
10:30 AM – 12:30 PM

Members Present: Carrie Ambrose, Adonis Brown, Anna Cunningham, Katie Holler, Sam Miller, I. Azell Reeves, Ron Reeve
Staff present: Chris Egan, JoAnn Toomey, Yadira Vasquez

I. Approval of Minutes:
The draft minutes of the October 19, 2015, November 3, 2015 and December 8, 2015 Executive Committee meetings were discussed.

MOTION: Adonis Brown made a motion to approve the October 19, 2015 minutes. Katie Holler seconded the motion. The motion was approved.

MOTION: Adonis Brown made a motion to approve the November 3, 2015 and December 8, 2015 minutes. Katie Holler seconded the motion. The motion was approved.

II. Financial Update:
Yadira Vasquez reviewed the financial reports for the NCCDD. There was discussion on the 2014-2016 FFY balances and initiative expenditures. Members were also provided FFYs 2017-2019 budget summaries and detail reports as requested. The members reviewed a graph/chart that provided a visual of the FFYs and Katie asked that it be noted that there were positive comments on the fiscal reports and she appreciated the colors. Anna wanted it noted that the Executive Committee is making every effort to be responsive to member comments and suggestions. Ron asked the members if there were any further questions or comments and there were none.

III. Conference Funding Requests:
The members reviewed a request from the Autism Society of North Carolina for their annual conference “Autism Through the Ages” being held March 11-12, 2016 at the Hilton University Place Hotel, Charlotte, NC. The request is to fund one speaker for up to $2,000. Katie Holler recused herself from the discussion and motion.

MOTION: Anna Cunningham made a motion to approve the request from the Autism Society of North Carolina for their annual conference – Autism Through the Ages – being held March 11-12, 2016 at the Hilton University Place Hotel, Charlotte, NC to fund one speaker for up to $2,000. Carrie Ambrose seconded the motion. The motion was approved.

The members next reviewed a request from the Orange County Human Relations Commission for their 2016 Human Relations Forum entitled “A Focus on Disability Awareness” being held on Sunday, January 31, 2016 at the Whitted Human Services Building, 300 West Tryon Street, Hillsborough, NC. The request is to fund one speaker for up to $500.

MOTION: Anna Cunningham made a motion to approve the request from the Orange County Human Relations Commission for their 2016 Human Relations Forum entitled “A Focus on Disability Awareness” being held on Sunday, January 31, 2016 at the Whitted Human Services Building, 300 West Tryon Street, Hillsborough, NC to fund one speaker for up to $500. Katie Holler seconded the motion. The motion was approved.

IV. Update on the 5-Year Plan:
Chris Egan updated the members on the progress of the Five Year Plan and the public comments received to date.

V. Ad Hoc Committee Updates:
Five Year Plan Ad Hoc – Adonis Brown reiterated the progress made earlier in the meeting.

Governance Ad Hoc – Azell Reeves and JoAnn Toomey updated the members that at the last meeting the members completed the review and update of the 22 policies that had been combined into a total of 16 policies. The next step will be to share the updated policies with the Executive Committee and then the full Council.

Membership and Development Ad Hoc – Carrie Ambrose stated that the committee will meet again when needed. No current update or meetings.

Communications Ad Hoc – Anna Cunningham updated the members that the committee will continue to look at the website for accessibility and will meet again in the near future.

VI. Review November Council Meeting:
The members reviewed the surveys received from the November meeting. They were mostly positive; commenting on the need for longer breaks, and an appreciation of keeping the members informed.

VII. February 2016 Council Meeting:
Chris Egan will have a draft February Council meeting agenda available for the members at the January Executive Committee meeting.

VIII. Prep for meeting with DHHS Secretary Rick Brajer scheduled for January 11, 2016 at 8:00 a.m.:
This meeting will be held in the NCCDD Conference room. Members discussed the upcoming meeting with Secretary Brajer and that a draft internal agenda will be prepared for the members. The meeting with Secretary Brajer will be followed by the official January meeting of the Executive Committee.

IX. Guardianship Initiative:
The members were updated with the progress of the Guardianship initiative and that the contract will be executed as soon as possible.

X. Other:
Chris Egan informed the members that Philip Woodward started work on December 3rd as NCCDD’s new Systems Change Manager. He also updated the members that we are making progress with Beyond Academics, UNC-Greensboro, to bring in a couple interns.

Anna Cunningham asked that it be noted we are being responsive in working with DHHS on the State Plan.

The next meeting will be January 11, 2016 directly following the meeting with DHHS Secretary Brajer at 8:00 a.m. in the NCCDD conference room.

Ron Reeve adjourned the meeting.