Executive Committee
FINAL Minutes
Monday, January 11, 2016
9:00 AM – 11:00 AM

Members Present: Carrie Ambrose, Adonis Brown, Katie Holler, I. Azell Reeves, Ron Reeve
Absent: Anna Cunningham
Others present: Chris Egan, JoAnn Toomey, Yadira Vasquez

Chairman Ron Reeve began the meeting by sharing his disappointment that Sam Miller was not reappointed but informed the members that he was pleased to announce that Sam’s replacement is Paula Woodhouse. Azell Reeves asked if we had received a reason from Boards and Commissions why Sam was not reappointed and Ron stated we hadn’t and that we usually don’t receive that information. He did let the members know of Paula Woodhouse’s qualifications and experience that she will bring to the Council.

I. Approval of Minutes:
The draft minutes of the December 18, 2015 Executive Committee meetings were discussed.

MOTION: Adonis Brown made a motion to approve the December 18, 2015 minutes. Carrie Ambrose seconded the motion. The motion was approved.

II. Financial Update:
Yadira Vasquez reviewed the financial reports for the NCCDD. There was discussion on the 2014-2016 FFY balances and initiative expenditures. Members were also provided FFYs 2017-2019 budget summaries and detail reports as requested. There was some discussion about the current initiatives and which ones would be coming up for continuation funding at the February Council meeting. Ron asked the members if there were any further questions or comments and there were none.

III. Conference Funding Requests:

The members reviewed a request from the Frank Porter Graham Child Development Institute for the 2016 National Early Childhood Inclusion Institute – being held May 10-12, 2016 at the Friday Center for Continuing Education, Chapel Hill, NC. The request is to fund one speaker for up to $2,485.

MOTION: Katie Holler made a motion to approve the request from the Frank Porter Graham Child Development Institute for the 2016 National Early Childhood Inclusion Institute – being held May 10-12, 2016 at the Friday Center for Continuing Education, Chapel Hill, NC to fund one speaker for up to $2,485. Carrie Ambrose seconded the motion. The motion was approved.

The members next reviewed a request from The Arc of Davidson County for the Fourth Annual Self Advocates Conference, “Riding the Wave to My Future” being held March 19, 2016 at the Great Wolf Lodge, Concord, NC. The request is to fund one speaker for up to $1,650. Adonis Brown recused himself from the discussion and motion since he sits on the board of the Arc.

MOTION: I. Azell Reeves made a motion to approve the request from The Arc of Davidson County for the Fourth Annual Self Advocates Conference, “Riding the Wave to My Future” being held March 19, 2016 at the Great Wolf Lodge, Concord, NC to fund one speaker for up to $1,650. Carrie Ambrose seconded the motion. The motion was approved.

IV. Update on the 5-Year Plan:
Adonis Brown asked Chris Egan to update the members on the progress of the Five Year Plan. Chris gave some examples of the public comments received to date and they are mostly positive. He does not anticipate any changes made to the proposed goals and objectives. There will be new committee preference forms handed out at the February Council meeting that will give a description of the new committees with the new committee names. The Executive Committee will review the preference forms at their March meeting and will decide on new standing committee chairs and the members who will be in each of the three committees.

V. Ad Hoc Committee Updates:

• Five Year Plan Ad Hoc – Adonis Brown reiterated the progress made earlier in the meeting and stated that the committee will set a date to meet prior to the February Council meeting.
• Governance Ad Hoc – Azell Reeves and JoAnn Toomey updated the members that the next meeting will be scheduled soon to review the updated policies with the Executive Committee and then the full Council.
• Membership and Development Ad Hoc – Carrie Ambrose stated that the committee will schedule a new meeting to review membership and discuss possible member development ideas.
• Communications Ad Hoc – Chris Egan updated the members that the committee continues to look at the website for accessibility and they have scheduled another meeting for February 4, 2016.

VI. Review February Council Meeting draft agenda:
The members reviewed the draft agenda and suggested that the new/revised committee preference forms, along with a brief description of each committee, be put in the committee packets for the members to review and fill out after the discussion in the afternoon. Adonis Brown offered to be the interim chair of the Disability Systems Change Committee in February.

VII. Other:
Chris Egan informed the members that we are looking to continue member orientations with at least two dates this year. A possible member development opportunity will be to have a parliamentarian come in to review with members the role of boards, etc. He updated the members that the year-end reports to AIDD were submitted on time and that staff have also been working on a DHHS Strategic Plan/SWOT analysis that is due to the department on January 13th. A copy will be sent to the members.

It was suggested by I. Azell Reeves that we have webinars or create YouTube videos that can be seen across the state of the impact NCCDD has had on initiatives and outreach and that it be emphasized that we are also the funders – especially on initiatives that are ending.

VIII. ADJOURN:
Ron Reeve adjourned the meeting