Quarterly Council Meeting Minutes
DRAFT
November 3, 2017
Hilton Garden Inn, Cary, NC

MEMBERS PRESENT: Karen Armstrong, Amanda Bergen, Teresa Strom (for Wayne Black), Katherine Boeck, Eric Chavis, NaKima Clark, Anna Cunningham, Bryan Dooley, Andrea Misenheimer (for Christina Dupuch), Kerri Eaker, Joseph Breen (for Mary Edwards), Jason Faircloth, Sen. Valerie Foushee, Myron Gavin, Brendon Hildreth, Katie Holler, Danielle Matula (for Kelly Kimple), Dreama McCoy (for William Hussey), Rep. Verla Insko, Aldea LaParr, Alex McArthur, William Miller, Tara Myers, Wing Ng, Deb Zuver (for Joseph Piven), Cheryl Powell, Nessie Siler, Dan Smith, Vicki Smith, James Stephenson, Sandra Terrell, Peggy Terhune

MEMBERS ABSENT:  Joshua Gettinger, Michael Groves, Dave Richard, Jason Vogler, Kelly Woodall, Paula Woodhouse
    
STAFF PRESENT:  Joshua Gettinger, Michael Groves, Dave Richard, Jason Vogler, Kelly Woodall, Paula Woodhouse

CONTRACTORS/GRANTEES PRESENT:  Lauren Borchert, Devika Rao

GUESTS:  Jennifer Bosk, Karen Cook, Natalie Davis, Paula Coppola, Darcy Hildreth, Jenny Hobbs, Dotty Foley, David Owen, Douglas Stoll, Jerry Villemain

WELCOME AND ATTENDANCE

Alex McArthur, NCCDD Chair, welcomed the members and asked that any Council member with a potential conflict of interest regarding items on the agenda to identify the specific conflict for documentation in the minutes and recuse, as necessary. She thanked the members for their participation throughout the previous two days. She discussed the awards ceremony Wednesday evening and again acknowledged the new members and Supreme Court of NC Justice Cheri Beasley for conducting the affirmations Thursday morning. She also reminded members of the emergency exits at the Hilton Garden Inn. Anna Cunningham then conducted the roll call.

APPROVAL OF COUNCIL MINUTES

Alex McArthur asked for approval of the August 2017 Council meeting minutes. A copy of the minutes had previously been made available to Council members.

MOTION: Amanda Bergen made a motion to approve the May 2017 Council meeting minutes. Eric Chavis seconded the motion. The motion was approved by unanimous vote.

DIRECTOR’S REPORT

The November meeting of the Council is considered an annual event and a transitional time for the NCCDD moving from the 2017 to the 2018 federal fiscal year, as such, Chris Egan’s report focused on initiatives that concluded in 2017, in particular the Sibling Support efforts through a partnership with First in Families, and the Emergency Preparedness initiative in partnership with NC Emergency Management. In his report, Chris also discussed the importance of leadership in relation to the annual NCCDD leadership awards reception and described the efforts of the recipients in connection to the Five-Year Plan goals and objectives.

FINANCE REPORT

Alex McArthur reminded members to complete their reimbursement forms and submit them to staff. She gave a brief report on the financial status of the Council. A copy of the report had previously been made available and reviewed with Council members.

PUBLIC COMMENT

Paula Coppola thanked the Council for the opportunity to learn more about the Council. She gave a brief update on the progress of public housing being built by the City of Raleigh.

Jenny Hobbs shared information on the Advocates for Medically Fragile Kids of NC. She also shared information on policy implementation regarding CAP C and CAP DA and is also working with DMA.

Dotty Foley commented on the importance of the Supported Living initiative in which her son is involved and the importance of this investment by the NCCDD and North Carolina’s Money Follows the Person. She also described barriers that she and her son are facing regarding staffing gaps and shortages as he transitions to an apartment.

LEGISLATIVE UPATE/PUBLIC POLICY

Representative Verla Insko discussed the importance of voting and gave an update on the legislative redrawing of the districting maps and on new policies. She also discussed the continued importance of educating members of the General Assembly about issues and circumstances facing individuals with I/DD and family members and encouraged ongoing education of the members of the General Assembly. Senator Valerie Foushee acknowledged Rep. Insko’s update and appreciated her thoroughness.

COMMITTEE REPORTS

Alex McArthur requested presentation of committee reports. Please refer to the committee minutes for a detailed description of the committee’s work, including motions made in committee.

EXECUTIVE COMMITTEE

The Executive Committee members met August 21, 2017 and September 18, 2017. Copies of the minutes were made available to Council members. Alex McArthur asked members to review the minutes. The following motions were presented on the floor for Council consideration:

MOTION: Vicki Smith made a motion to approve the Executive Committee recommendation for NCCDD standing committee chairs: Amanda Bergen for Financial Asset Development, Kerri Eaker for Community Living and Nessie Siler for Advocacy Development. Eric Chavis seconded the motion. The motion was approved by unanimous vote.

MOTION: Anna Cunningham made a motion to approve sole-source funding to Texas and Puerto Rico for Cross-Council Cooperative Agreements that are approved by the Administration on Intellectual and Developmental Disabilities (AIDD) to assist with recovery efforts for individuals with I/DD and families because of the significant devastation caused by the hurricanes in the amount of $25,000 to Texas to support individuals with I/DD, family members and I/DD organizations. Wing Ng seconded motion. The motion was approved by majority vote.

MOTION: James Stephenson made an amendment to the motion to reserve funding to Puerto Rico in the amount of $25,000 that will be considered by the Executive Committee should they be satisfied that Puerto Rico has the mechanisms in place and is prepared to accept support. Anna Cunningham seconded the amendment. The motion was approved by majority vote.

FINANCIAL ASSET DEVELOPMENT COMMITTEE

Committee chair Amanda Bergen presented the Financial Asset Development Committee report. She thanked all committee members and staff and gave a brief update on the discussions from the Thursday meeting. Updated information concerning initiatives was provided. The following motions were presented on the floor for Council consideration:

MOTION: Eric Chavis made a motion that North Carolina Business Leadership Network be approved as the applicant selected for the NCCDD initiative entitled Innovative Employment: Making Inroads to Long-Term Success through Apprenticeships, Pre-Transition Partnerships, and Post-Secondary Mentoring initiative, in an amount up to $100,000 per year with required minimum of 25% non-federal matching funds for Year 1 (of up to 3), beginning March 1, 2018 to February 28, 2019. A recommendation was made for the applicant to explore other counties in addition to the one or two they have identified to the extent practicable for capacity building. Also, that they do share their processing system so that it can be replicated. Katherine Boeck seconded the motion. Anna Cunningham recused herself because she had a potential conflict of interest. The motion was approved by majority vote with the following contingency:

1. That the applicant be in compliance with Section 508 of the Rehabilitation Act by the end of Year 1.

MOTION: James Stephenson made an amendment to the motion that one pilot program will be established in a county with a population of less than 65,000 as determined by the last US Census and the local per pupil contribution to the public-school system is no greater than 15% of the average of the original county plaintiffs in Leandro v. North Carolina. Katherine Boeck seconded the amendment. The amended motion was approved by majority vote.

MOTION: Anna Cunningham made a motion for staff of the Council to have authority to draft the RFA regarding an I/DD Employment Collaborative and Informational Website initiative, in collaboration with Vocational Rehabilitation, self-advocates, employers, and other possible partnerships, in an amount up to $100,000 per year with required minimum of 25% non-federal matching funds for a period of up to three years. Request for permission to release the RFA will occur at the February 9, 2018 Council meeting. Katherine Boeck seconded the motion. Tara Myers recused herself because she is an employee of Vocational Rehabilitation. The motion was approved by majority vote.

COMMUNITY LIVING COMMITTEE

Committee chair Kerri Eaker presented the Community Living Committee report. Updated information concerning initiatives was given. She thanked all committee members and staff and gave a brief update on the discussions from the Thursday meeting. The following motions were presented on the floor for Council consideration:

MOTION: Peggy Terhune made a motion that FIRST Resource Center be approved as the applicant selected for the NCCDD initiative entitled Using Natural Supports to Build Greater Community Engagement initiative, in an amount up to $75,000 per year with required minimum of 25% non-federal matching funds for Year 1 (of up to 3), beginning March 1, 2018 to February 28, 2019. Aldea LaParr seconded the motion. The motion was approved by majority vote.

MOTION: Katherine Boeck made a motion to grant NCCDD staff authority to re-release the Request for Applications (RFA) regarding the I Get Around – Improving Transportation Options initiative, in an amount up to $150,000 per year with required minimum of 25% non-federal matching funds for Year 1 (of up to 3), beginning July 1, 2018 to June 30, 2019. Approval to fund will occur at the May 11, 2018 Council meeting. Eric Chavis seconded the motion. The motion was approved by majority vote.

MOTION: Anna Cunningham made a motion for staff of the Council to have authority to draft the RFA regarding the Case/Care Management in a Managed Care Environment initiative and to expand the scope of the review to be inclusive of all groups beyond those participating in Medicaid or Medicare-eligible programs in an amount up to $125,000 per year with required minimum of 25% non-federal matching funds for a period of up to two years. Request for permission to release the RFA will occur at the February 9, 2018 Council meeting. Eric Chavis seconded the motion. The motion was approved by unanimous vote.

ADVOCACY DEVELOPMENT COMMITTEE

Committee chair Nessie Siler presented the Advocacy Development Committee report. She thanked all committee members and staff and gave a brief update on the discussions from the Thursday meeting and initiative updates. The following motions were presented on the floor for Council consideration:

MOTION: Dan Smith made a motion for staff of the Council to have authority to draft the RFA regarding the Leadership Development Training initiative, with the funding level to be offered within the range of $150,000 up to $195,000 per year with required minimum of 25% non-federal matching funds for a period of up to three years. Request for permission to release the RFA will occur at the February 9, 2018 Council meeting. Katie Holler seconded the motion. Kerri Eaker recused herself because she has a potential conflict of interest. The motion was approved by majority vote.

MOTION: Dan Smith made a motion for staff of the Council to have authority to draft the RFA regarding the NC ADA Network-Fiscal Agent/Intermediary initiative, in an amount up to $40,000 per year with required minimum of 25% non-federal matching funds for a period of up to three years, for approval to release the RFA at the February 9, 2018 Council meeting. Approval to fund will occur at the May 11, 2018 Council meeting. Kerri Eaker seconded the motion. The motion was approved by unanimous vote.

NEW BUSINESS

MOTION: Amanda Bergen made a motion after an election by secret ballot of the Council members, to approve Cheryl Powell as Vice-Chair, by majority vote (2-year term, until December 31, 2019). Katie Holler seconded the motion. Motion was approved by unanimous vote.

MOTION: Peggy Terhune made a motion after an election by secret ballot of the Council, to approve Aldea LaParr as Secretary, by majority vote (2-year term, until December 31, 2019). Anna Cunningham seconded the motion. Motion was approved by unanimous vote.

AD HOC COMMITTEE UPDATES

Melissa Swartz gave an update on the Five-Year State Plan Ad Hoc Committee. They did not meet in the last quarter. One charge for the committee has been to form a language access work group.

Amanda Bergen gave an update on the Communications and Member Development Ad Hoc Committee. A copy of the minutes from the August 24, 2017 and September 21, 2017 meetings was provided to all members in the mail out.

DEVELOPMENTAL DISABILITIES NETWORK PARTNERS UPDATES

Vicki Smith gave an update on Disability Rights NC activities and shared a video on EPSDT-Medicaid for Children.

Deb Zuver gave an update on the Carolina Institute for Developmental Disabilities (CIDD) and their focus on research and that they are pleased to be a part of the NC Empowerment Network.

OLD BUSINESS

There was no old business.

ADJOURN

Alex McArthur asked for a motion to adjourn the meeting.

MOTION: Anna Cunningham made a motion to adjourn the meeting. Amanda Bergen
seconded the motion. Motion was approved by unanimous vote and the meeting was adjourned.

Approved: _________________________
Anna Cunningham, Secretary
Date: _______________