NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date: February 25, 2019
Time: 10:00 AM – 10:30 AM

Members Present: Amanda Bergen, Kerri Eaker, Aldea LaParr, Alex McArthur, Cheryl Powell, Nessie Siler
Members Absent: Myron Gavin
Staff Present: JoAnn Toomey, Yadira Vasquez

I. Call to Order
Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes
The draft minutes of the December 17, 2018 and January 14, 2019 Executive Committee meetings were reviewed.

MOTION: Amanda Bergen made a motion to approve the December 17, 2018 and January 14, 2019 minutes. Cheryl Powell seconded the motion. The motion was approved by unanimous vote.

III. Council Meeting/Member Survey or Agenda Review
The members reviewed and discussed the surveys received from the February Council meeting. The majority were positive, and they appreciated more paper copies being handed in after the Friday meeting. They did note that someone had suggested not having snack items with peanuts in case someone had an allergy. JoAnn Toomey said that Cora Gibson is aware of any member having special dietary requirements and that no one has mentioned a severe peanut allergy; perhaps the person filling out the survey was thinking of guests at the meeting. They also discussed the suggestion for a timekeeper, which was left out in February – and the comment that Thursdays are long. Some EC members felt that the updates were too long in the afternoon and that committee meetings were not long enough.

IV. Conference Funding Requests
A request was received from a member of the Council to attend two separate conferences. Unfortunately, the member development fund is running low and since this member has already been approved to attend a conference in March, the request was denied.

V. Personal Services Contract Review/Approval
Contracts for the Council’s policy coordinators will be brought to the EC in March.

VI. Ad Hoc Committees/Updates
None at this time.

VII. Other
Alex McArthur updated the members that due to some state requirements still needing to be met by the North Carolina Empowerment Network, the start date of their funding for a one-year period, approved at the November, 2018 EC meeting with the full Council’s authority, and was delayed to begin by March 1, 2019 at the December, 2018 EC meeting, must be delayed again to begin July 1, 2019 and end by June 30, 2020.

MOTION: Aldea LaParr made a motion to change the dates of funding to the North Carolina Empowerment Network to begin by July 1, 2019 and end by June 30, 2020. Amanda Bergen seconded the motion. Cheryl Powell and Nessie Siler abstained from voting. The motion was approved by unanimous vote.

The members discussed ideas for the May Council meeting that will be at Carolina Beach. They’d like local residents and agencies to have the opportunity to meet the members and find out about NCCDD. A suggestion was made to not have a member development time since it’s an away meeting, but to have the updates in the morning, have a longer lunch time from 11:00 AM to 1:00 PM to invite guests and then go into committees by 1:30 PM and end the day when committees are done so that the members can enjoy the evening. Alex reminded the EC members that she will not be able to attend the May meeting and appreciated Cheryl and Myron taking over.

VIII. Adjourn
Alex McArthur asked for a motion to adjourn before going into closed session to discuss personnel matters.

MOTION: Nessie Siler made a motion to adjourn the meeting. Amanda Bergen seconded the motion. The motion was approved and the meeting adjourned.