NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date: March 18, 2019
Time: 10:00 AM – 11:00 AM

Members Present: Amanda Bergen, Kerri Eaker, Myron Gavin, Aldea LaParr, Alex McArthur, Nessie Siler
Members Absent: Cheryl Powell
Staff Present: JoAnn Toomey, Yadira Vasquez

I. Call to Order
Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes
The draft minutes of the February 25, 2019 Executive Committee meetings were reviewed.
MOTION: Aldea LaParr made a motion to approve the February 25, 2019 minutes. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

III. Financial Report and Expenses/Match Update
Yadira Vasquez reviewed the financial reports for the NCCDD. Currently, there is an estimated amount of $242,500 available for new initiatives effective October 1, 2019 from FFY 2020. All other funds for FFYs 2017-2020 have been identified to be spent, pending Council approval. Alex McArthur thanked Yadira for the report and asked if the members had any questions and there were none.

IV. Council Meeting/Member Survey or Agenda Review
The members reviewed and discussed the draft agenda for the May Council meeting in Carolina Beach. They discussed ideas for the panel presentation on Thursday and asked that JoAnn Toomey e-mail Cheryl Powell to see if she’s made any contact with area agencies or groups. Kerri Eaker will be sending a list she and Karen Luken came up with for possible panelists. Staff are checking area restaurants for accessibility and location to the hotel. Alex expressed her regret that she will not be able to attend the May meeting and appreciated Cheryl and Myron taking over.

V. Conference Funding Requests
None at this time.

VI. Personal Services Contract Review/Approval
Contracts for the Council’s policy coordinators will be brought to the EC in April.

VII. Ad Hoc Committees/Updates
None at this time.

VIII. Other
Alex McArthur updated the members that the paperwork is in to DHHS for the finalist for the NCCDD Executive Director. The hope is that an offer can be made soon, and that the candidate can start before the May Council meeting.

Nessie Siler updated the members on the progress of the NC Leadership Development Training initiative and contract with Disability Rights NC (DRNC). The initiative coordinator, Corye Dunn, bridged direct communication between Melissa Swartz and DRNC staff, Susan McClean who will lead the contract amendment process. No movement on contract amendment process yet. However, the amended contract needs to be in place before 6/30/19. Melissa has worked closely with Center for Creative Leadership (CCL) evaluators who are charged on front end to use data and information for preliminary curriculum structure design. She provided them with data, reports, and materials that were used to develop the RFA.

Melissa connected CCL and Deborah Whitfield and a tele-meeting is scheduled for 3/20/19 with all partners. Through the NC Empowerment Network (NCEN), Melissa is aware that DRNC reached out for advisory recommendations and NCEN requested description of criteria and expectations of advisory participation
– no answer to date.

The Executive Committee members discussed this further and agreed that they needed to see firm timelines from DRNC for this initiative. The committee would like to receive a firm timeline, in writing from DNRC, no later than close of business Monday, March 25, 2019, of work currently in progress and expected work to occur by the end of Year one of the current contract. The timeline should be sent directly to NCCDD Chair Alex McArthur with copy to JoAnn and Melissa, so that Alex can forward to the rest of the Executive Committee by the next day.

JoAnn Toomey updated the members regarding three Idea Portal Proposals that were received in February. The Systems Change Managers had completed a thorough review process and after JoAnn reviewed their recommendations, agreed with the consensus that rejection letters be sent to all three with an invitation to keep checking our website for new RFA opportunities and to refer them to other agencies or groups, where applicable.

The members discussed the future investments and SWOT analysis that will be discussed more in committees at the May Council meeting. JoAnn informed them that the Systems Change Managers have begun discussing unaddressed Sate Plan topics and recent state and federal priorities emerging through member and staff development experiences. They will be reaching out to the committee chairs to prepare for discussions that will occur in May that will result in requests to staff to pursue and research topics for potential permission to draft RFAs.

IX. Adjourn
Alex McArthur asked for a motion to adjourn.

MOTION: Kerri Eaker made a motion to adjourn the meeting. Amanda Bergen seconded the motion. The motion was approved and the meeting adjourned.