NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date: May 20, 2019
Time: 10:00 AM – 11:00 AM

Members Present: Amanda Bergen, Kerri Eaker, Aldea LaParr, Alex McArthur, Cheryl Powell, Nessie Siler
Members Absent: Myron Gavin
Staff Present: Melissa Swartz, JoAnn Toomey, Yadira Vasquez, Letha Young

I. Call to Order
Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes
The draft minutes of the April 15, 2019 Executive Committee meeting were reviewed.

MOTION: Aldea LaParr made a motion to approve the April 15, 2019 minutes. Amanda Bergen seconded the motion. The motion was approved by unanimous vote.

III. Council Meeting/Member Survey or Agenda Review
The members reviewed the six electronic survey submissions with three comments and the one paper copy received. They all agreed that even though Alex was missed, Cheryl and Myron made a good team and did a great job leading the May Council meeting in Carolina Beach. The survey comments were mostly positive. All liked the extra time in committees and felt that everyone participated and had the time to talk. The new members were engaged, and it was appreciated that there was that level of participation from them. The sound system had some glitches but overall the meeting was productive and enjoyable.

The members discussed Mark Benton, DHHS Deputy Secretary, coming to the meeting to briefly speak about the lengthy hiring process and delayed offer for the Executive Director position. They appreciated that he took the time to come to the meeting and felt the apology was sincere, but that everyone needed to accept it and move on now. They all agreed that the process needs to speed up and Cheryl shared that some EC members met after the meeting Thursday and said they’ll plan to rank the applicants and then interview three candidates on the same day. The questions and process are ready to begin, and JoAnn Toomey said she will forward the applications and a new ranking sheet next week to the members since the posting closed on Friday, May 17th.

IV. Conference Funding Requests
None at this time.

V. Personal Services Contract Review/Approval
None at this time.

VI. Ad Hoc Committees/Updates
None at this time.

VII. Other
Nessie Siler gave an update on the Leadership Development Training initiative and the members had a lengthy discussion on the progress, as well as the lack of progress. Melissa Swartz recommended a meeting with DRNC to discuss the possibility of awarding a sub-contract for a dedicated contract administrator. She mentioned that the knowledge, creativity and implementation is there, but administration of the contract is still not acceptable, especially around programmatic reporting. The members agreed that a more thorough update will be expected at the next EC meeting on June 17th.

Alex McArthur updated the members on the Advocacy & Leadership Awards and that the nomination forms will be posted on the website by June 30th with a deadline of August 5th. The EC will review the nominations at their September 16th meeting and choose the winners at that time.

VIII. Adjourn
Alex McArthur asked for a motion to adjourn.

MOTION: Cheryl Powell made a motion to adjourn the meeting. Nessie Siler seconded the motion. The motion was approved and the meeting adjourned.