NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date: July 15, 2019
Time: 10:00 AM – 11:00 AM

Members Present: Amanda Bergen, Kerri Eaker, Myron Gavin, Aldea LaParr, Alex McArthur, Cheryl Powell, Nessie Siler
Staff Present: David Ingram, JoAnn Toomey, Yadira Vasquez

I. Call to Order
Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in. She reminded the members that staff were on the line and that they would not be having a closed session of the EC to discuss personnel matters today, but she did share that the NCCDD staff would be interviewing the EC’s two Executive Director candidates next Monday, July 22nd by Zoom.

II. Approval of Minutes
The draft minutes of the June 17, 2019 Executive Committee meetings were reviewed.

MOTION: Cheryl Powell made a motion to approve the June 17, 2019 minutes. Aldea LaParr seconded the motion. The motion was approved by unanimous vote.

III. Financial Report and Expenses/Match Update
Yadira Vasquez reviewed the financial reports for the NCCDD. Currently, there is an estimated amount of $242,500 available for new initiatives effective October 1, 2019 from FFY 2020. All other funds for FFYs 2017-2020 have been identified to be spent, pending Council approval.

Cheryl Powell announced that she sent in the EIN paperwork to the IRS again by certified mail and that she and Melissa are checking the IRS website daily for an update. She said that recent calls have been unsuccessful.

Alex asked if there was an update on the Leadership Development Training initiative. Cheryl said she and JoAnn Toomey called in to the Advisory Committee’s meeting that was held in Greensboro on June 28th and that she felt optimistic about the progress. JoAnn shared that Melissa Swartz attended that meeting and that Melissa said she was pleased with Corye Dunn’s and the Center for Creative Leadership’s (CCL) participation and presentations at the meeting. However, a recent development was CCL declining Disability Rights NC’s (DRNC) request for CCL to take over the administrative and reporting functions of this initiative. Melissa has followed up with DRNC staff and suggested some other options to pursue. Alex asked that the EC be given an update at least a week before the August Council meeting when DRNC will be presenting their update for continuation funding of Year 2. Kerri Eaker said that at the NACDD conference last week she heard from other states about leadership training initiatives they have been involved with and she will share that information with Melissa.

Alex asked if the members had any other questions and there were none.

IV. Council Meeting/Member Survey or Agenda Review
The members reviewed and discussed ideas for the draft agenda for the August Council meeting. Several edits were made and the draft agenda will be ready to include in the August mailout.
Council meeting dates for 2020 were again reviewed and after hearing about the research of hotels in Greensboro or Winston-Salem by Cora Gibson, the members agreed that the May 2020 Council meeting should be in Winston-Salem.

MOTION: Nessie Siler made a motion to approve the Council meeting dates for 2020 of February 6 & 7, May 7 & 8 (in Winston-Salem), August 6 & 7 and November 4, 5 & 6, 2020. Myron Gavin seconded the motion. The motion was approved by unanimous vote.

V. Conference Funding Requests
The members reviewed a request for the 2020 Rooted in Advocacy Conference (hosted by the Arc of North Carolina) being held on March 13, 2020 at Benton Convention Center, Winston-Salem. The request is for up to$3,000. It will cover the cost of the meeting space for this conference.

MOTION: Kerri Eaker made a motion to approve funding to the Arc of North Carolina for the 2020 Rooted in Advocacy Conference being held March 13, 2020 in Winston-Salem in the amount of $3,000. Cheryl Powell seconded the motion. The motion was approved unanimously.

The members then reviewed a request for the 2nd Annual Hub for Autism & Neurodiversity Conference (hosted by the Hub for Autism & Neurodiversity
(HANd)) being held on September 27, 2020 at Alliance Bible Fellowship, Boone. The request is for up to $1,162.50. It will cover the costs to fund up to 1 speaker’s travel and fee and the venue cost for the conference.

MOTION: Aldea LaParr made a motion to approve funding to the Hub for Autism & Neurodiversity for the 2nd Annual HANd Conference being held September 27, 2020 in Boone in the amount of $1,162.50. Myron Gavin seconded the motion. The motion was approved by majority.

VI. Personal Services Contract Review/Approval
None at this time.

VII. Ad Hoc Committees/Updates
David Ingram said that he sent out an email invite to the former members of the Five-Year State Plan Ad Hoc Committee to ask if they would still be interested in serving this committee. So far Mya Lewis and Kerri Eaker replied that they would serve. Cheryl Powell offered to join and Alex McArthur asked to also be put on the emails for this group and would attend when she could. The first meeting is scheduled for Tuesday, July 30, 2020 from 3:00-4:00 PM, by teleconference (original date stated of Friday, July 26th was in error).

VIII. Other
JoAnn Toomey updated the members regarding two Idea Portal submissions that were received in June. The Systems Change Managers had completed a thorough review process for both and after reviewing their recommendations, she agreed with the consensus that rejection letters be sent with an invitation to keep checking our website for new RFA opportunities and to refer them to current initiatives and other agencies as identified in their summary review. The members also agreed with this recommendation.

Alex asked if the members had any other agenda items to discuss and Amanda Bergen asked that the draft minutes from the May, 2019 Financial Asset Development Committee be sent to her (sent 7/16/19); Cheryl Powell said that the NCEN funds being held by DRNC have been successfully transferred to an accounting firm that also serves the Alliance for Disability Advocates and Kerri Eaker announced that the next Sibling Conference will be held on July 27th in Asheville and that 25 people have already registered.

MOTION: Kerri Eaker made a motion to approve delaying the start date of the NC Empowerment Network (NCEN) initiative from July 1, 2019 to the 1st day of the month following NCEN’s obtaining their federal EIN and any other documents that are required in order to enter into a contract with state entities. Amanda Bergen seconded the motion. Cheryl Powell recused herself from the vote since she is the Chairperson of the NCEN. The motion was approved by unanimous vote.

IX. Adjourn
Alex McArthur asked for a motion to adjourn before going into a closed session of the Executive Committee to discuss the Executive Director hiring process.

MOTION: Amanda Bergen made a motion to adjourn the meeting. Nessie Siler seconded the motion. The motion was approved and the meeting adjourned.