NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date: September 16, 2019
Time: 10:00 AM – 11:00 AM

Members Present: Alex McArthur, Aldea LaParr, Amanda Bergen, Kerri Eaker, Cheryl Powell, Nessie Siler
Members Absent: Myron Gavin
Staff Present: JoAnn Toomey, Yadira Vasquez

I. Call to Order
Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes
The draft minutes of the August 19, 2019 and August 26, 2019 Executive Committee meetings were reviewed.

MOTION: Aldea LaParr made a motion to approve the August 19, 2019 and August 26, 2019 minutes. Amanda Bergen seconded the motion. The motion was approved by unanimous vote.

III. Council Meeting/Member Survey or Agenda Review
The members reviewed the draft agenda for the November Council meeting. Staff are working to firm up some of the presentations for Wednesday and Thursday morning. The new member orientation is being updated by staff for any needed revisions.

The members also discussed the standing Committee Chair recommendations to be presented at the November Council meeting. The current Committee Chairs will contact the selected Council members to determine their interest in serving and will make a final decision at the October EC meeting.

IV. Conference Funding Requests
The members reviewed a request from the NC Association of Persons Supporting EmploymentFirst (NC APSE) for the 2019 NC APSE Fall Conference being held October 9-11, 2019 in Blowing Rock, NC. The request is for $492.30 to cover the travel costs for a speaker.

MOTION: Kerri Eaker made a motion to approve funding to the NC Association of Persons Supporting EmploymentFirst (NC APSE) for the 2019 NC APSE Fall Conference being held October 9-11, 2019 in Blowing Rock, NC in an amount up to $492.30. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

The members reviewed a request from the Triangle Down Syndrome Network for the 2019 North Carolina Down Syndrome Conference being held November 16, 2019 in Raleigh, NC. The request is for $3000 to cover the costs of a speaker fee and the meeting space.

MOTION: Aldea LaParr made a motion to approve funding to the Triangle Down Syndrome Network for the 2019 North Carolina Down Syndrome Conference being held November 16, 2019 in Raleigh, NC in an amount up to $1600 to cover the cost of the speaker fee. The funding for the meeting space was not approved. Cheryl Powell seconded the motion. The motion was approved by unanimous vote.

The members reviewed a request from Mission Family Support Network for the 9th WNC Annual Regional Transition Into Adulthood Conference being held October 5, 2019 at Mission Health/A-B Conference Center in Asheville, NC. The request is for $300 to cover the cost of 6 speaker fees.

MOTION: Nessie Siler made a motion to approve funding to the Mission Family Support Network for the 9th WNC Annual Regional Transition Into Adulthood Conference being held October 5, 2019 at Mission Health/A-B Conference Center in Asheville, NC in an amount up to $300. Cheryl Powell seconded the motion. Kerri Eaker abstained from the vote since she is employed by Mission Health. The motion was approved by unanimous vote.

The members reviewed a request from the NC Fetal Alcohol Spectrum Disorder Informed for the Building Understanding and Coalitions Conference being held September 27, 2019 in Raleigh, NC. The request is for $2,685 to cover the cost of travel for three speakers and audio-visual rental at the meeting space.

MOTION: Kerri Eaker made a motion to approve funding to the NC Fetal Alcohol Spectrum Disorder Informed for the Building Understanding and Coalitions Conference being held September 27, 2019 in Raleigh, NC in an amount up to $895 each towards travel for the three speakers. The funding for the audio-visual rental was not approved. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

The members reviewed a request from the National Inclusion Project for the Power of Play Conference being held October 14-15, 2019 in Raleigh, NC. The request is for up to $3,000 to cover the costs for a speaker fee, the speaker’s travel costs and funding towards the meeting space.

MOTION: Cheryl Powell made a motion to approve funding to the National Inclusion Project for the Power of Play Conference being held October 14-15, 2019 in Raleigh, NC in the amount of $750 towards the cost for the speaker fee. The funding for the speaker’s travel costs and the meeting space were not approved. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

V. Personal Services Contract Review/Approval
None at this time.

VI. Ad Hoc Committees/Updates
The Five-Year State Plan Ad Hoc Committee update was that the September 4th meeting was cancelled due to Hurricane Dorian and it will be rescheduled before the end of the month.

VII. Other
Alex McArthur updated the members that, based on the previous ranking by the EC, an alternate selection was made regarding the Leadership Award candidate due to an unanticipated situation.

IX. Adjourn
Alex McArthur asked for a motion to adjourn and Nessie Siler made a motion to adjourn the meeting. Kerri Eaker seconded the motion. The motion was approved and the meeting adjourned.