NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date: October 21, 2019
Time: 10:00 AM – 11:00 AM

Members Present: Alex McArthur, Amanda Bergen, Cheryl Powell, Nessie Siler Members Absent: Aldea LaParr, Kerri Eaker, Myron Gavin
Staff Present: David Ingram, JoAnn Toomey, Yadira Vasquez
Guests: Sandy Terrell, DMA (Chair of Five-Year State Plan Ad Hoc Committee)

I. Call to Order
Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes
The draft minutes of the September 16, 2019 Executive Committee meetings were reviewed.

MOTION: Cheryl Powell made a motion to approve the September 16, 2019 minutes. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

III. Financial Report and Expenses/Match Update
Yadira Vasquez reviewed the financial reports for the NCCDD. Currently, there is an estimated amount of $475,000 available for new initiatives effective October 1, 2019 from FFY 2020 and $436,129 will be available effective October 1, 2020 from FFY 2021. All other funds for FFYs 2018-2021 have been identified to be spent, pending Council approval.

Alex McArthur thanked Yadira for the fiscal report and asked if the members had any questions and there were none.

IV. Council Meeting/Member Survey or Agenda Review
The members reviewed the draft agenda for the November Council meeting. Staff have firmed up the presentations for Wednesday afternoon and Thursday morning. The new member orientation has been updated by staff for any needed revisions and internal agenda was shared with the EC.

The members also discussed the standing Committee Chair recommendations to be presented at the November Council meeting. The current Committee Chairs have contacted the selected Council members to determine their interest in serving and the recommendations for Advocacy Development and Financial Asset Development committees have both been confirmed. The recommendation for Community Living will be verified for their acceptance.

V. Conference Funding Requests
The members reviewed a request from the NC Fragile X Foundation for the Empowering Families Impacted by Fragile X being held November 9, 2019 in Chapel Hill, NC. The request is for $3,000 to cover the fees and travel costs for speakers and for the cost of the meeting space.

MOTION: Amanda Bergen made a motion to approve funding to the NC Fragile X Foundation for the Empowering Families Impacted by Fragile X Syndrome conference being held November 9, 2019 in Chapel Hill, NC in the amount up to $1,050 to cover the cost of the meeting space. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

The members reviewed a request from Capital Area Workforce Development for the Workforce Ready-Hiring People with Disabilities conference being held November 19, 2019 in Raleigh, NC. The request is for $1,000 to cover costs towards the meeting space.

MOTION: Amanda Bergen made a motion to approve funding to Capital Area Workforce Development for the Workforce Ready-Hiring People with Disabilities conference being held November 19, 2019 in Raleigh, NC in the amount up to $1,000 to cover costs towards the meeting space. Cheryl Powell seconded the motion. The motion was approved by unanimous vote.

VI. Ad Hoc Committees/Updates
David Ingram and Sandy Terrell discussed the progress being made by the Five-Year State Plan Ad Hoc Committee and their recommendations. The last meeting was on October 18, 2019 and the recommendations were that the data collection involved in developing the 2022-2026 State Plan occur through one or more of the divisions housed within DHHS. This recommendation is intended to include survey creation that will utilize the existing survey from the previous NCCDD State Plan, using survey electronic software and then quantitative review and analysis of the survey responses by DHHS division staff.

Another recommendation was that as part of developing the 2022-2026 State Plan, the NCCDD will engage in listening sessions throughout NC to gain qualitative insight into the services, needs and life situation of individuals living with I/DD and their families in NC. These listening sessions will occur in geographically diverse communities throughout NC with leadership of Council members and support by O’Neill Communications and Council staff.

MOTION: Nessie Siler made a motion to approve the recommendations from the Five-Year State Plan Ad Hoc Committee to utilize divisions housed within DHHS for data collection and analysis of surveys and the recommendation for listening sessions throughout NC in geographically diverse communities. Cheryl Powell seconded the motion. The motion was approved by unanimous vote.

VII. Personal Services Contract Review/Approval
None at this time.

VIII. Other
The members reviewed the internal agenda for the New Member Orientation at November Council Meeting. Most of the EC members will attend and Alex will join them later that morning.

JoAnn Toomey reviewed with the EC the members requesting attendance at up-coming conferences.

MOTION: Nessie Siler made a motion to approve Bryan Dooley attending the Pathways to Prosperity conference October 29-30, 2019 in Raleigh and Donna Spears, Kat Boeck and Kerri Eaker attending the Transformation Today and Tomorrow conference December 4-6, 2019 in Pinehurst. Amanda Bergen seconded the motion. The motion was approved by unanimous vote.
The members reviewed the recommendation by the NCCDD Systems Change Managers to approve the Collective Impact Training proposal for staff, members and contractors, to be paid out of the In-House Council Development Fund.

MOTION: Cheryl Powell made a motion to approve Collective Impact Training for staff, members and contractors, to be paid out of the current SFY 19-20, In-House Council Development Fund in an amount up to $6,000. Amanda Bergen seconded the motion. The motion was approved by unanimous vote.

Alex asked JoAnn to review with the EC the five idea portal submissions received through the NCCDD website that are screened for recommendations to the EC by the Systems Change Managers. Three submissions were deemed appropriate for a response to refer them back to other resources and to continue checking our website for upcoming RFAs.

Two of the portal submissions were recommended by the Systems Change Managers to be reviewed by the EC for sole-source funding determination by consideration of the key factors listed in the NCCDD Sole Source Funding Policy.

MOTION: Nessie Siler made a motion to approve the Youth Lead NC portal submission as a proposal fitting within the guidelines of the NCCDD Sole Source Funding Policy for further consideration by the full Council at the November 2019 meeting. After review and approval by the full Council, a detailed application and budget is to be submitted to the Executive Committee and the Executive Committee may approve funding based on available funds. Cheryl Powell seconded the motion. The motion was approved by unanimous vote.

MOTION: Cheryl Powell made a motion to approve the Peer Support portal submission as a proposal fitting within the guidelines of the NCCDD Sole Source Funding Policy for further consideration by the full Council at the November 2019 meeting. After review and approval by the full Council, a detailed application and budget is to be submitted to the Executive Committee and the Executive Committee may approve funding based on available funds. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

IX. Adjourn
Alex McArthur asked for a motion to adjourn and Amanda Bergen made a motion to adjourn the meeting. Nessie Siler seconded the motion. The motion was approved and the meeting adjourned.