NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date: December 16, 2019
Time: 10:00 AM – 11:00 AM

Members Present: Alex McArthur, Amanda Bergen, Kerri Eaker, Myron Gavin, Aldea LaParr, Cheryl Powell, Nessie Siler
Staff Present: JoAnn Toomey, Yadira Vasquez
Guests: Talley Wells

I. Call to Order
Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in. Alex also welcomed Talley Wells to the call, who is scheduled to start in January 2020 as NCCDD’s new Executive Director.

II. Approval of Minutes
The draft minutes of the November 18, 2019 Executive Committee meetings were reviewed.

MOTION: Aldea LaParr made a motion to approve the November 18, 2019 minutes. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

III. Financial Report and Expenses/Match Update
Yadira Vasquez reviewed the financial reports for the NCCDD. Currently, there is an estimated amount of $102,389 will be available for new initiatives effective October 1, 2020 from FFY 2021. All other funds for FFYs 2018-2021 have been identified to be spent, pending Council approval.

Alex McArthur thanked Yadira for the fiscal report and asked if the members had any questions and there were none.

IV. Council Meeting/Member Survey or Agenda Review
The members reviewed the draft agenda for the February Council meeting. They suggested several edits and additions and they will be added and presented at the January meeting. Highlights will include looking ahead to 2020 and the new Five-Year State Plan activities, welcoming the new Chair, the new Executive Director, and the new Executive Committee for 2020.

V. Conference Funding Requests
The members reviewed a request from the Autism Society of North Carolina for their annual conference being held March 27-28, 2020 at Hilton University Place Hotel, Charlotte, NC. The request is for up to $3,000. It will be used to assist with speaker’s fee and travel costs.

MOTION: Kerri Eaker made a motion to approve funding to the Autism Society of North Carolina for their annual conference being held March 27-28, 2020 in Charlotte, NC in the amount up to $2,000 to cover the cost of a speaker’s fee and travel costs. Amanda Bergen seconded the motion. The motion was approved by unanimous vote.

The members reviewed a request the Carolina Institute for Developmental Disabilities at UNC Chapel Hill regarding an Inclusive Employment Symposium: A Conversation with US Administration on Disabilities (AOD) Commissioner Julie Hocker, being held January 22, 2020 at UNC Kenan-Flagler Business School, Chapel Hill, NC. The request is for up to $3,000. It will be used to cover meeting space costs.

MOTION: Nessie Siler made a motion to approve funding to the Carolina Institute for Developmental Disabilities at UNC Chapel Hill for the Inclusive Employment Symposium: A Conversation with US Administration on Disabilities (AOD) Commissioner Julie Hocker, being held January 22, 2020 in Chapel Hill, NC in the amount up to $2,000 to cover the cost toward meeting space. Cheryl Powell seconded the motion. The motion was approved by unanimous vote.

VI. Ad Hoc Committees/Updates
None at this time.

VII. Personal Services Contract Review/Approval
None at this time.

VIII. Other
The members reviewed the proposed 2020 Executive Committee meeting dates.

MOTION: Kerri Eaker made a motion to approve the 2020 Executive Committee meeting dates of January 13th; February 17th; March 16th; April 20th; May 18th; June 15th; July 20th; August 17th; September 21st; October 19th; November 16th; December 21st. Myron Gavin seconded the motion. The motion was approved by unanimous vote.

Members reviewed the draft 2020 Committee list, preferences and assignments based on member preferences and equal allocation of self-advocates, family members, agency staff and the inclusion of a back-up Executive Committee member in each committee.

MOTION: Cheryl Powell made a motion to approve the 2020 NCCDD Committee List. Aldea LaParr seconded the motion. The motion was approved by unanimous vote.

The members reviewed a summary of a Federal Transit Administration, Mobility for All Pilot Program grant opportunity and to provide a support letter regarding this opportunity. The NC Department of Transportation (NC DOT) and the NC Department of Health and Human Services (NC DHHS) are looking to pursue this funding opportunity and submit an application for developing a software solution that is accessible for mobility on-demand that will be piloted in northeastern NC and expand the hours of existing on-demand transportation services in the pilot area. There may also be opportunities for NCCDD to contribute funding or other support to this initiative beyond the initial pilot phase.

MOTION: Kerri Eaker made a motion to approve the NCCDD sending a letter of support for the Federal Transit Administration, Mobility for All Pilot Program grant application by the NC DOT and NC DHHS. Cheryl Powell seconded the motion. The motion was approved by unanimous vote.

IX. Adjourn
Alex McArthur thanked everyone for their support during her time as Chair for NCCDD and the members thanked her for her guidance and leadership. Alex also wanted to express her well wishes to the new Chair, Kerri Eaker and to Talley Wells who will be coming on-board in 2020. Kerri and Talley both expressed their excitement to begin leading NCCDD into the future.

Alex then asked for a motion to adjourn and Cheryl Powell made a motion to adjourn the meeting. Aldea LaParr seconded the motion. The motion was approved and the meeting adjourned.