NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date:  January 13, 2020
Time: 10:00 AM – 10:30 AM

Members Present:  Allison Dodson, Kerri Eaker, Cheryl Powell, Ryan Rotundo, Nessie Siler, Dan Smith
Members Absent:  Myron Gavin
Staff Present:  Melissa Swartz, JoAnn Toomey, Yadira Vasquez
Guests: Sandra Terrell, Talley Wells

I. Call to Order
Chair Kerri Eaker called to order the meeting of the Executive Committee (EC) and welcomed the members calling in.  Kerri also welcomed Talley Wells to the call, who is scheduled to start January 21, 2020 as NCCDD’s new Executive Director.  As an ice-breaker, Kerri asked the EC members to say one word that describes their expectations for 2020 and all enjoyed participating.

II. Approval of Minutes
The draft minutes of the December 16, 2019 Executive Committee meeting were reviewed.

MOTION:  Cheryl Powell made a motion to approve the December 16, 2019 minutes.  Nessie Siler seconded the motion.  The motion was approved by unanimous vote. 

III. Financial Report and Expenses/Match Update
Yadira Vasquez reviewed the financial reports for the NCCDD. Currently, there is an estimated amount of $102,389 will be available for new initiatives effective October 1, 2020 from FFY 2021.  All other funds for FFYs 2018-2021 have been identified to be spent, pending Council approval. 

Talley Wells asked if Yadira would give a fiscal orientation of NCCDD’s financial process at the next EC meeting.  All agreed it would be good for the newest members of the EC to get an overview, as well.  A time will be scheduled for this on the February 17, 2020 EC agenda.  Kerri Eaker thanked Yadira for the fiscal report and asked if the members had any further questions or comments and there were none.

IV. Council Meeting/Member Survey or Agenda Review
The members reviewed the draft agenda for the February Council meeting.  They had several suggestions and an edit that will be ready for the February mailout.  Highlights for the February meeting are looking ahead to 2020 and the new Five-Year State Plan activity that will include breaking out members in regions for a group activity, and welcoming the new Chair, the new Executive Director, and the new Executive Committee for 2020.

The EC members also discussed having agency member ‘report outs’ that would include I/DD specific updates.  Plans will be made to assign two or three agency members at each Council meeting during the Thursday evening reception, beginning with the May meeting. 

V. Conference Funding Requests
None at this time.

VI. Ad Hoc Committees/Updates
None at this time.

VII. Personal Services Contract Review/Approval
None at this time.

VIII. Other
JoAnn Toomey updated the members that during the In-House initiative approvals at the February meeting, we’ll be looking for the Council to approve a small increase to the Conference Funding initiative from $20,000 to $24,000 due to the rise in interest to the fund that had waned in previous years.

JoAnn also gave the members an update on the previous request from the Carolina Institute for Developmental Disabilities at UNC Chapel Hill regarding an Inclusive Employment Symposium: A Conversation with US Administration on Disabilities (AOD) Commissioner Julie Hocker, that was to be held January 22, 2020 at UNC Kenan-Flagler Business School, Chapel Hill, NC.  At the December 2019 EC meeting, the members approved an amount up to $2,000 to cover the cost toward the meeting space. 

That symposium has been postponed to the Spring of 2020 and the funding support of $2,000 will continue to be encumbered in the Conference Funding in-house initiative until notice of the future date. 

Cheryl Powell asked for an update on the Youth LEAD request and JoAnn informed the members that a narrative was received Friday without a detailed budget, but that a budget was received over the weekend.  Due to the late receipt for the EC review and consideration of approval, the sole-source proposal will be reviewed by the Advocacy Development Committee in February for approval.

IX. Adjourn
Kerri then asked for a motion to adjourn and Dan Smith made a motion to adjourn the meeting.  Nessie Siler seconded the motion.  The motion was approved and the meeting adjourned.